An event planning checklist consists of different elements: the venue, the food (if any), the products, the materials, the people, and the cost among others.
Notice how many of these are things you need to have delivered to the venue?
While you can see to the venue and staff yourself, you won’t be able to see to the delivery of all the items you need for the event yourself. That’s why you need a partner – a reliable courier service.
With the shipping industry becoming even more competitive, you have to be diligent in choosing the right one. The company itself will ensure that your items are safe during the transport so that you can have a wonderful and worry-free event.
Read on to see the other important ways of having a great shipping company for your event.
Why You Need a Reliable Courier for Your Event Planning Checklist
Every event planning needs a courier they can trust to deliver their items, but why exactly do you need to spend as much time and effort you can to find a good one?
Why can’t you simply contact the first thing that pops up in the search results? Here are the exact roles that a courier plays in your event planning and why they matter.
Before the Event
Although you might not need the items until the exact day/s of the event, you and your courier would already be at work to ensure that everything is in place for your event. This is especially crucial when you’re having items shipped from faraway places, such as from another country.
A reliable courier service would also have to set up their own timetable and logistics planning in a way that they would be able to deliver your items without a hitch and even with.
During the Event
On the day/s of the event, you’re going to want all your materials set up by the time it starts. If you hired a good courier service, you can expect to have everything you need before the door opens.
They’ll also take into account the other trucks that will also be going to the event location. During events, it’s not uncommon to see trucks lined up to drop off or pick up packages. Sometimes, the drivers are in a queue for hours.
With careful planning on the courier’s part, they’ll be able to avoid this to get your items to you in time.
After the Event
Everything you used for your event needs to go somewhere afterwards. You wouldn’t want them to be hanging around longer than you need them, so the courier must also be on time to take them away. Any delays or cancellations are simply unacceptable since the venue won’t likely be able to hold the materials for you.
Event Planning Involves a Strictly Implemented Timetable
For event planners, their timetable is the bible. Any drawback will wreck the whole thing and perhaps the event itself.
That’s why it’s crucial to find a courier service that will stick to this timetable no matter what it takes. Sure, they’ll maybe experience some drawbacks on their part as well. However, that shouldn’t stop them from keeping their promise of delivering the product to you at the intended date.
Especially when using an international shipping service, which is more prone to delays, a dependable company is non-negotiable. From the processing to customs clearance to transport, anything can happen. With a great courier, though, they’ll always be ready to face it.
Couriers Offer Warehousing
To minimize the risks of delays, you have the option to have all the materials you need shipped to a warehouse. The shipping company will keep your package there until the moment you need it.
What’s the difference between having your items shipped directly from the supplier and having the courier store it first?
This is more useful to those who are shipping from another destination as opposed to having items shipped locally. The shipping company will get the items from the supplier first then store them at a warehouse close to the events place.
That way, you’ll be more confident that most of the things you need will be ready for dispatch. This also minimizes the transport time in-between the warehouse and the events place, which also lessens the transport risks.
On the other hand, this increases the risks of mishandling while in the warehouse. However, it shouldn’t be a problem with a trustworthy company that will organize and protect the packages from the risks inside and outside the warehouse.
It goes without saying that this service is only appropriate for non-perishable items. For such things, you’ll need the service below.
Need Something Shipped ASAP?
Have an oversight on your event logistics checklist? Get a reliable courier service that got your back.
When you have a need for a time-sensitive delivery service for any reason, such as a shortage or a broken material, you’ll need a company that can deliver you the goods at the soonest time possible.
Of course, there are limitations to this – an item won’t be able to travel from another side of the world to your location in a day, for example. Still, a good company will deliver it to you the soonest time possible.
Tracking Features Help with Your Event Planning Logistics
Need to know where your packages are at any given time? A good courier service has features that can help you track your packages. This enables you to ensure if it’s on track or if there’s going to be a delay, which will allow you to plan ahead.
Even if they’re sitting in a warehouse, you will be able to check on them once in a while to check if they’re indeed tucked away safely.
Need a Company You Can Trust to Do All These?
If you’re still looking for a shipping company that will fit best in your event planning checklist, contact us now and let’s discuss the right solutions for you. Let’s both ensure the success of your event by having everything you need right where they should be.